RECEPTIONIST / ADMINISTRATIVE ASSISTANT – BUDAPEST OFFICE
Reports to: Mike Butler, Office Manager / Special Projects
Location: Olive Tree Counseling Center, Budapest Hungary
Status: Part-time (30 hours a week), with potential for full-time
Compensation: This is a paid position. Salary amount depends hours, as well as experience.
SUMMARY
Olive Tree Counseling Center provides counseling for expat cross-cultural workers from diverse background and areas of service. The Administrative Assistant will assist in the everyday client-related functioning of the office, as well as with ongoing staff-oriented support and administrative projects. This includes sharing the office reception role, greeting clients and making them welcome, and being responsible for obtaining office supplies, as well as facilitating the ongoing maintenance of the office equipment and space. The Administrative Assistant will also act as a liaison with other businesses and government entities, supporting office functioning as well as newer long-term or visiting expat staff when needed with tasks related to orienting to Budapest and setting up a residence. The position requires someone who can be flexible and manage diverse responsibilities, as well as someone who fits well into the staff culture and community.
ESSENTIAL DUTIES & RESPONSIBILITIES
(Other duties may be assigned.)
- Primary responsibility for office reception, including greeting clients and making them welcome, obtaining initial paperwork, and providing information about the area.
- Coordinate and oversee the care of office needs, including any ongoing office maintenance, maintaining the client and professional libraries, obtaining office supplies, etc.
- Assist new and visiting staff with new resident tasks and appointments, possibly including apartment searching, contracts and set-up, starting utilities, etc.
- Liaise with other professionals or official offices as needed to facilitate appropriate services, especially when the use of Hungarian is required (i.e. utility companies, repairs, bank, etc.) .
- Assist Director and Office Manager with other administrative projects on an as needed basis
- Attend and contribute to staff meetings and gatherings as scheduled, and an annual retreat
CORE COMPETENCIES
- Ability to appreciate and honor differing backgrounds, perspectives, and experiences and to foster genuine consensus among groups from diverse backgrounds and entities
- Demonstrated ability to effectively communicate, both orally and in writing, in both English and Hungarian
- Ability to take directions and work both independently and together with a team
- Demonstrated ability to be warm and personable, make people feel welcome and at ease
- Skill in organization, the ability to coordinate and organize multiple details and information, and communicate about these effectively
- Demonstrated ability to solve problems using personal knowledge and relevant tools